Food Truck Concessions Contract
2024 Guadalupe County Fair Food Truck Concessions Contract
GUADALUPE COUNTY AGRICULTURAL FAIR & RODEO FOOD VENDORS
Festival Information:
Location: Seguin Event Center Complex, 950 S. Austin St., Seguin, TX 78155
Vendors MUST use the Nelda St. entrance for entry to the grounds.
Festival Fair Dates & Hours:
Thursday, Oct. 10, 2024- 6 pm to 11:30 pm
Friday, Oct. 11, 2024 - 10 am to 12 am (midnight)
Saturday, Oct. 12, 2024- 10 am to 1 am
Sunday, Oct. 13, 2024 10 am to 6 pm
Booth information:
Booth & Concession spaces and fees for returning vendors (rates below)
Festival Cost 18% of total sales, plus $100 insurance and W-9 form filled out. Deposit $250.
ALL PAYMENTS MADE ARE PAYABLE TO THE GUADALUPE COUNTY AGRICULTURAL FAIR via this form.
ALL BOOTHS WILL PROVIDE A $250 DEPOSIT TO BE PAID IN FULL BEFORE MOVING INTO SPACE & WILL RECEIVE THE DEPOSIT BACK AFTER THE FAIR IS OVER AND ALL BUILDINGS, COUNTERS, SINKS AND ANY OTHER FIXTURES ARE CLEAN AND BACK TO THE WAY YOU RECEIVED. ALL BOOTHS SHOULD ASSIST WITH KEEPING THE AREAS CLEAN AROUND YOUR SPACE DURING EVENT. Each Building comes with 2 stainless tables, 1 Refrigerator, sink.
Make sure there are no grease spills or damage to the parking lot around your booth. Lessee should abide by all City of Seguin requirements for the Health Department Food Permits. The food permits are $25.00 and required on this form.(paid to City)
Building space: (when available) A B C D booked E F G available
Must meet all guidelines provided by the City of Seguin for operating.
Food Truck & Booths
- 10' wide by 15' deep - $100
- 20' wide by 15' deep - $200
If for any reason your truck is a different size, please confirm in space available.
Make sure all doors, hitches, awnings fit in the space requested.
Signage:
All booths must have a computer generated, stenciled, professional printed signs or very neatly printed with Booth Name. All payment in FOOD TICKETS are to be a $1.00 value. Which means there will be NO EXCHANGE OF CASH OR CREDIT at your booth.
Violation of this will result canceling of our agreement without a refund of any fees paid. All tickets collected should be held until the end of the fair and labeled each day. Tickets will be weighed by appointment at 859 Nelda St. in front of the GC Fair Representatives and vendor. Payment is based on dry weight of tickets. Payments will be paid by Oct. 27, 2023
Hand sanitizer is mandatory at ALL BOOTHS.
CHECK IN/LOAD IN
Tuesday after 2:00 pm until 10 pm OR Wednesday 9 am to 10 pm.
COMPLETE LIST OF MENU ITEMS WISHING TO SERVE (blank allowed below)
* Be creative as we would like to have a variety of food menu selections. Please note that past vendors have 1st choice for their selections.
* Please be fair and do not choose more than you can provide. items not on your menu list will not be allowed unless approved by GC Fair representative. Examples: Breakfast items, Tacos (be specific), Tamales, Food on a Stick, Sausage on a Stick and so on. No more than one booth can duplicate.
* Hamburgers - Be Creative, Please provide a photo of your truck,
* No Can Sodas are allowed to be sold. Water and Sodas are available from the Fair Association.
* Smoothies, Tea, Coffee and Lemonade or Other drinks are OK to sell.
* No glass is allowed on the grounds
PARKING PASSES FOR VENDORS
* Each vendor will get one Vehicle Parking Decal to park behind the gates. The decal must be properly affixed to the windshield of the vehicle.
* Each vendor will get two (2) hang tags for runners to drop off supplies. These are ONLY for drop off service not to park. Once delivery is made these vehicles will need to be parked in the parking lot or leave. Vehicles parked without decals will be subject to towed at the Owner's Expense. Each booth will receive 12 passes / parking passes these are to be used for your workers. We have limited parking so if workers could carpool it would be best. Parking is $5.00 without your pass. NO EXCEPTIONS.
* Please restock your booths early each day before the grounds open to the public. We want to prevent excess car traffic during fair hours.
SOLICITATION
All sales must be done from your booth not outside the space.
SECURITY
The Fair will provide on-site security during the testival dates. Fair will not provide security after Sunday night.
CLEAN UP RESPONSIBILITIES
* Clean-up is the sole responsibility of your own booths or it contents. Each vendor must remove and dispose of their trash to the DUMPSTERS.
* All vendors need to assist in keeping tables clean for new guests.
* All booths must be cleaned, mopped, and everything back to the way it was when you arrived by Monday, October 13, 2024, and the keys turned in order to have deposit returned and final payment settled.
DOWNLOAD CITY OF SEGUIN PLANNING & CODES / FOOD TRUCK LOCATIONS
GUADALUPE COUNTY AGRICULTURAL FAIR & RODEO FOOD VENDORS
Festival Information:
Location: Seguin Event Center Complex, 950 S. Austin St., Seguin, TX 78155
Vendors MUST use the Nelda St. entrance for entry to the grounds.
Festival Fair Dates & Hours:
Thursday, Oct. 10, 2024- 6 pm to 11:30 pm
Friday, Oct. 11, 2024 - 10 am to 12 am (midnight)
Saturday, Oct. 12, 2024- 10 am to 1 am
Sunday, Oct. 13, 2024 10 am to 6 pm
Booth information:
Booth & Concession spaces and fees for returning vendors (rates below)
Festival Cost 18% of total sales, plus $100 insurance and W-9 form filled out. Deposit $250.
ALL PAYMENTS MADE ARE PAYABLE TO THE GUADALUPE COUNTY AGRICULTURAL FAIR via this form.
ALL BOOTHS WILL PROVIDE A $250 DEPOSIT TO BE PAID IN FULL BEFORE MOVING INTO SPACE & WILL RECEIVE THE DEPOSIT BACK AFTER THE FAIR IS OVER AND ALL BUILDINGS, COUNTERS, SINKS AND ANY OTHER FIXTURES ARE CLEAN AND BACK TO THE WAY YOU RECEIVED. ALL BOOTHS SHOULD ASSIST WITH KEEPING THE AREAS CLEAN AROUND YOUR SPACE DURING EVENT. Each Building comes with 2 stainless tables, 1 Refrigerator, sink.
Make sure there are no grease spills or damage to the parking lot around your booth. Lessee should abide by all City of Seguin requirements for the Health Department Food Permits. The food permits are $25.00 and required on this form.(paid to City)
Building space: (when available) A B C D booked E F G available
Must meet all guidelines provided by the City of Seguin for operating.
Food Truck & Booths
- 10' wide by 15' deep - $100
- 20' wide by 15' deep - $200
If for any reason your truck is a different size, please confirm in space available.
Make sure all doors, hitches, awnings fit in the space requested.
Signage:
All booths must have a computer generated, stenciled, professional printed signs or very neatly printed with Booth Name. All payment in FOOD TICKETS are to be a $1.00 value. Which means there will be NO EXCHANGE OF CASH OR CREDIT at your booth.
Violation of this will result canceling of our agreement without a refund of any fees paid. All tickets collected should be held until the end of the fair and labeled each day. Tickets will be weighed by appointment at 859 Nelda St. in front of the GC Fair Representatives and vendor. Payment is based on dry weight of tickets. Payments will be paid by Oct. 27, 2023
Hand sanitizer is mandatory at ALL BOOTHS.
CHECK IN/LOAD IN
Tuesday after 2:00 pm until 10 pm OR Wednesday 9 am to 10 pm.
COMPLETE LIST OF MENU ITEMS WISHING TO SERVE (blank allowed below)
* Be creative as we would like to have a variety of food menu selections. Please note that past vendors have 1st choice for their selections.
* Please be fair and do not choose more than you can provide. items not on your menu list will not be allowed unless approved by GC Fair representative. Examples: Breakfast items, Tacos (be specific), Tamales, Food on a Stick, Sausage on a Stick and so on. No more than one booth can duplicate.
* Hamburgers - Be Creative, Please provide a photo of your truck,
* No Can Sodas are allowed to be sold. Water and Sodas are available from the Fair Association.
* Smoothies, Tea, Coffee and Lemonade or Other drinks are OK to sell.
* No glass is allowed on the grounds
PARKING PASSES FOR VENDORS
* Each vendor will get one Vehicle Parking Decal to park behind the gates. The decal must be properly affixed to the windshield of the vehicle.
* Each vendor will get two (2) hang tags for runners to drop off supplies. These are ONLY for drop off service not to park. Once delivery is made these vehicles will need to be parked in the parking lot or leave. Vehicles parked without decals will be subject to towed at the Owner's Expense. Each booth will receive 12 passes / parking passes these are to be used for your workers. We have limited parking so if workers could carpool it would be best. Parking is $5.00 without your pass. NO EXCEPTIONS.
* Please restock your booths early each day before the grounds open to the public. We want to prevent excess car traffic during fair hours.
SOLICITATION
All sales must be done from your booth not outside the space.
SECURITY
The Fair will provide on-site security during the testival dates. Fair will not provide security after Sunday night.
CLEAN UP RESPONSIBILITIES
* Clean-up is the sole responsibility of your own booths or it contents. Each vendor must remove and dispose of their trash to the DUMPSTERS.
* All vendors need to assist in keeping tables clean for new guests.
* All booths must be cleaned, mopped, and everything back to the way it was when you arrived by Monday, October 13, 2024, and the keys turned in order to have deposit returned and final payment settled.
DOWNLOAD CITY OF SEGUIN PLANNING & CODES / FOOD TRUCK LOCATIONS